Register of Deeds Notices

Per NCGS 132-1.8(g)

Any person preparing or filing a document for recordation or filing in the official records may not include:

  • social security
  • employer taxpayer identification
  • drivers license
  • state identification
  • passport
  • checking account
  • savings account
  • credit card or debit card number
  • personal identification (PIN) code or passwords

in the document, unless expressly required by law or court order, adopted by the State Registrar on records of vital events, or redacted so that no more than the last 4 digits of the identification number is included.

Any person has a right to request a register of deeds to remove, from an image or copy of an official record placed on a register of deeds’ Internet website available to the general public or on an Internet website available to the general public used by a register of deeds to display public records, any:

  • social security
  • employer taxpayer identification
  • drivers license
  • state identification
  • passport
  • checking account
  • savings account
  • credit card, or debit card number
  • personal identification (PIN) code or passwords

contained in an official record. The request must be made in writing and delivered by mail, facsimile, or electronic transmission, or delivered in person, to the register of deeds. The request must specify the personal information to be redacted, information that identifies the document that contains the personal information and unique information that identifies the location within the document that contains the social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords to be redacted.

No fee will be charged for the redaction pursuant to such a request. Any person who requests a redaction without proper authority to do so shall be guilty of an infraction, punishable by a fine not to exceed five hundred dollars ($500.00) for each violation.

Instrument Recording Standards

(G.S. 161-14) All documents presented for registration after July 1, 2002 must meet the following requirements:

  • Be presented on 8 1/2 by 11 or 8 1/2 by 14 inch paper.
  • Contain a blank margin of at least three inches at the top of the first page, blank margins of at least 1/2 inch on the remaining sides of the first page, and blank margins of at least 1/2 inch on all sides of subsequent pages.
  • Be typed or printed in black on white paper
  • Be typed or printed in a legible font no smaller than 10 points Blanks in an instrument may be completed in pen and corrections to an instrument may be made in pen.
  • Contain text typed or printed on one side of a page only.
  • Type of instrument must be stated at the top of the first page.

If an instrument does not meet these requirements, the register of deeds shall record the instrument after collecting the fee of $25.00 for nonstandard documents in addition to all other applicable recording fees.